Applying for a certificate of residence in the Russian Federation
If you are a Dutch national living in the Russian Federation, you can apply for a certificate of residence (only in Russian) via the State Services of the municipality where you live. You can also apply for the certificate by sending an email to the Dutch embassy in Moscow.
To apply for a certificate of residence by email, follow the steps below.
Step 1: Gather the documents that you need
To apply for a certificate of residence you will need:
- a valid Dutch passport or Dutch ID card.
- proof of address. This can be proof of registration with your municipality or, if this is not available in your country, a bank statement or utility bill from the past month bearing your name and address, or a rental contract bearing your name and address.
- proof that you are legally resident in the country in question, for example a residence permit, work permit or student visa.
Note that a tourist visa does not count as proof of legal residence in a country.
When you have gathered all the documents, make a PDF of each document. Please note: photos of documents will not be accepted.
If you are applying for a certificate of residence for a child aged under 18, you will also need a copy of their birth certificate to prove you are their parent.
Step 2: Email the documents to the embassy
Send an email to the Dutch embassy in Moscow:
In your email you should state:
- the type of document you need (in the subject line)
- your initials and surname (in the subject line)
- your phone number
- why you need the certificate. This will be included on the certificate.
Attach the required documents to your email as PDFs.
You may be asked to send extra documents if your application is not complete, if anything is unclear or we have questions.
You can use the smartphone app KopieID to make a secure copy of your identity document using your phone or tablet. Find out more about the KopieID app on Rijksoverheid.nl (information in Dutch).
If the attachments exceed the maximum size for 1 email, divide the documents over 2 or more emails.
Step 3: Pay the fee
The fee for a consular certificate is €30. You pay the fee when you pick up your certificate.
You can find information on how to pay in the overview of consular fees.
Step 4: Receive the certificate
You will get a notification when you can pick up the certificate.
After receiving your application, it takes 10 working days on average to process your application. If you need to submit additional documents as part of your application, it will take more time to process the application.
You will receive a multilingual standard form in Dutch, English, French and German. If you need the declaration/certificate in another language, you will need to have it translated by a sworn translator. Ask the organisation requesting the certificate whether you need to have the certificate and/or the translation legalised.
Contact
If you have any questions, please do not hesitate to contact us.