Applying for a certificate of residence in South Sudan
If you are a Dutch national living in South Sudan, you may occasionally need to produce a certificate of residence. The Netherlands embassy in Juba can draw up this document for you.
To apply for a certificate of residence by email, follow the steps below.
Step 1: Gather the documents that you need
To apply for a certificate of residence you will need:
- a valid Dutch passport or Dutch ID card.
- proof of address. This can be proof of registration with your municipality or, if this is not available in your country, a bank statement or utility bill from the past month bearing your name and address, or a rental contract bearing your name and address.
- proof that you are legally resident in the country in question, for example a residence permit, work permit or student visa.
Note that a tourist visa does not count as proof of legal residence in a country.
When you have gathered all the documents, make a PDF of each document. Please note: photos of documents will not be accepted.
If you are applying for a certificate of residence for a child aged under 18, you will also need a copy of their birth certificate to prove you are their parent.
Step 2: Email the documents to the embassy
Send an email to the Dutch embassy in Juba:
In your email you should state:
- the type of document you need (in the subject line)
- your initials and surname (in the subject line)
- your phone number
- why you need the declaration/certificate. This will be included on the declaration/certificate.
Attach the required documents to your email as PDFs.
You may be asked to send extra documents if your application is not complete, if anything is unclear or if we have questions.
Receiving and paying for the certificate
You have to request the certificate via email, but you will have to visit the embassy in Juba to receive and pay for your certificate. You will receive an email when you are able to come and collect the certificate. The certificate can not be send to you by mail.
The fee for a consular certificate is €30.
You can use the smartphone app KopieID to make a secure copy of your identity document using your phone or tablet. Find out more about the KopieID app on Rijksoverheid.nl (information in Dutch).
If the attachments exceed the maximum size for 1 email, divide the documents over 2 or more emails.
You will receive a multilingual standard form in Dutch, English, French and German. If you need the declaration/certificate in another language, you will need to have it translated by a sworn translator. Ask the organisation requesting the certificate whether you need to have the certificate and/or the translation legalised.
Contact
If you have any questions, please do not hesitate to contact us.