Applying for a Dutch passport or identity card if you live in Belgium
If you want to apply for a Dutch passport or ID card and you live in Belgium, follow this step-by-step plan.
Step 1: Create your personal checklist
Creating a personal checklist will show you what documents you need in order to apply for a passport or ID card. Create a separate checklist for each application. This means one for you and one for your child, for instance.
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When you have created your checklist, go to step 2.
Step 2: Check the additional requirements
Your personal checklist (see step 1) will show you that you also need documents from Belgium in order to apply for a Dutch passport or ID card. You can also see whether your documents need to be legalised and translated.
You must prove that you are legally resident in Belgium. You do this by providing one of the following documents:
- a certificate of residence bearing your nationality (certificat de résidence avec mention de la nationalité, certificat de domicile avec mention de la nationalité,attest van hoofdverblijfplaats, getuigschrift van woonst of een bewijs van woonst) for your child and the Dutch parent. This certificate/declaration is in the parent's name. The declaration states the name of the parent and the children and the nationality of the parent. The nationality of the children need not be stated separately. This document must not be older than 1 year.
a Belgian EU+ card (residence card for EU citizens with permanent residence) bearing your nationality
- if you also have Belgian nationality: a valid Belgian passport or ID card.
If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.
If, according to your personal checklist (step 1), you need to provide a birth certificate, and you were born in Belgium, request a complete official copy of your birth certificate. A short-form certificate or extract is not sufficient.
If you have a birth certificate or marriage certificate from Belgium, you do not need to have it legalised.
If you have other documents from Belgium, or documents from another country, find out if you need to have them legalised.
You can submit documents written in Dutch, English, German or French.
If you have documents in another language, you should have them translated by a sworn translator. You do not need to have multilingual extracts translated. A multilingual extract is a standard form in 9 languages.
Step 3: Make an appointment
Once you have gathered all of the documents on your checklist (step 1) and ensured they meet all the required conditions (step 2), you can make an appointment.
It is not possible to apply in Belgium, but you can apply at the Dutch embassy in Luxembourg or at one of the border municipalities in the Netherlands.
If you are applying for a passport and an ID card, please make a separate appointment for each application.
Bring all the documents on your checklist with you to your appointment. Print out the checklist and bring it with you. We cannot help you if any of these documents are missing:
- Application form for passport or ID card (completed, printed and signed)
- Declaration of consent from parent / guardian for minor applicant(s). Are you applying for a passport for your child under 18? Or an ID card for your child under the age of 12? And are you or the other parent unable to attend the appointment? Then the absent parent must complete and sign the declaration of consent. And provide a copy of their passport or ID card. The copy must be dated and signed by the absent parent.
- Passport or ID card. Bring all your Dutch and/or foreign passports and ID cards, including any that have expired.
It is not possible to make an appointment in Belgium. Instead, you can make an appointment with a Dutch embassy or consulate-general in another country, such as Luxembourg.
Make an appointment online with the embassy in Luxembourg
Changing or cancelling your appointment
After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.
You can also submit your passport or ID card application at a border municipality in the Netherlands or at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5
Step 4: Go to your appointment
You must submit your passport or ID card application in person. Even applicants under 18 must appear in person.
Bring all the documents on your personal checklist. Print out the checklist and bring it with you.
If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.
The overview of consular fees in Luxembourg tells you how much you will have to pay for a passport or ID card and which payment methods are accepted.
Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.
No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.
When do I have to hand in my old passport or ID card?
If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.
If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.
I have a residence permit or visa in my old passport, what should I do?
If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.
Step 5: Collect your passport or ID card or have it sent to you
You will receive an e-mail when your new passport or ID card is ready. You must collect your new document within 3 months or have it sent to you. After that, it will be destroyed.
On the page How long is the application process for a Dutch passport or ID card abroad you can read more about the processing time of a passport or ID card.
You can collect your new passport or ID card from the embassy in Luxembourg.
Make an appointment online to collect your passport or ID card
You do not need to make an appointment but first check which days our offices are closed.
Application made in Luxembourg
The embassy in Luxembourg can have your new passport sent to you by registered mail. You will then pay €30.00 in shipping costs during your application.
You usually cannot have your new ID card sent to you. Check during your application whether this is possible.
Application made at a border municipality
Check on the website of the border municipality whether your passport can be sent to you. If this is not possible, you will have to collect the new passport yourself.
Contact
If you have any questions, please do not hesitate to contact us.