Applying for a Dutch passport or identity card if you live in Latvia
If you want to apply for a Dutch passport or ID card and you live in Latvia, follow this step-by-step plan.
Step 1: Create your personal checklist
Creating a personal checklist will show you what documents you need in order to apply for a passport or ID card. Create a separate checklist for each application. This means one for you and one for your child, for instance.
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When you have created your checklist, go to step 2.
Step 2: Check the additional requirements
Your personal checklist (see step 1) will show you that you also need documents from Latvia in order to apply for a Dutch passport or ID card. You can also see whether your documents need to be legalised and translated.
You must prove that you are resident in Latvia. You can do this by providing one of the following documents:
- an extract from the Latvian population register showing the address at which you are registered
- a rental agreement for a house or apartment, in your name
- a utility bill bearing your address
- an employer's declaration
- if you also have Latvian nationality: a valid Latvian passport or ID card.
If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.
If you have a birth certificate or marriage certificate from Latvia, you do not need to have it legalised. You may need to have it translated, however.
If you have other documents from Latvia, or documents from another country, find out if you need to have them legalised.
You can submit documents written in Dutch, English, German or French. If you have documents in Latvian, request a multilingual standard form from the authority that issued your document. You do not need to have this translated. You can find more information on multilingual standard forms on the website of the European Union.
If you cannot get a multilingual standard form, you should have the documents translated by a sworn translator.
Step 3: Make an appointment
Once you have gathered all of the documents on your checklist (step 1) and ensured they meet all the required conditions (step 2), you can make an appointment in Finland, Sweden, Poland or the Netherlands. If you are applying for a passport and an ID card, make a separate appointment for each application.
Bring all the documents on your checklist with you to your appointment. Print out the checklist and bring it with you. We cannot help you if any of these documents are missing:
- Application form for passport or ID card (completed, printed and signed)
- Declaration of consent from parent / guardian for minor applicant(s). Are you applying for a passport for your child under 18? Or an ID card for your child under the age of 12? And are you or the other parent unable to attend the appointment? Then the absent parent must complete and sign the declaration of consent. And provide a copy of their passport or ID card. The copy must be dated and signed by the absent parent.
- Passport or ID card. Bring all your Dutch and/or foreign passports and ID cards, including any that have expired.
It is not possible to make an appointment in Latvia. Instead, you can make an appointment with a Dutch embassy or consulate-general in another country, such as Finland.
Make an appointment online with the embassy in Helsinki
Changing or cancelling your appointment
After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.
Bring all the documents on your checklist with you to your appointment. Print out the checklist and bring it with you. We cannot help you if any of these documents are missing:
- Application form for passport or ID card (completed, printed and signed)
- Declaration of consent from parent / guardian for minor applicant(s). Are you applying for a passport for your child under 18? Or an ID card for your child under the age of 12? And are you or the other parent unable to attend the appointment? Then the absent parent must complete and sign the declaration of consent. And provide a copy of their passport or ID card. The copy must be dated and signed by the absent parent.
- Passport or ID card. Bring all your Dutch and/or foreign passports and ID cards, including any that have expired.
It is not possible to make an appointment in Latvia. Instead, you can make an appointment with a Dutch embassy or consulate-general in another country, such as Sweden.
Make an appointment online with the embassy in Stockholm
Changing or cancelling your appointment
After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.
Bring all the documents on your checklist with you to your appointment. Print out the checklist and bring it with you. We cannot help you if any of these documents are missing:
- Application form for passport or ID card (completed, printed and signed)
- Declaration of consent from parent / guardian for minor applicant(s). Are you applying for a passport for your child under 18? Or an ID card for your child under the age of 12? And are you or the other parent unable to attend the appointment? Then the absent parent must complete and sign the declaration of consent. And provide a copy of their passport or ID card. The copy must be dated and signed by the absent parent.
- Passport or ID card. Bring all your Dutch and/or foreign passports and ID cards, including any that have expired.
It is not possible to make an appointment in Latvia. Instead, you can make an appointment with a Dutch embassy or consulate-general in another country, such as Poland.
Make an appointment online with the embassy in Warsaw
Changing or cancelling your appointment
After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.
You can also submit your passport or ID card application at a border municipality in the Netherlands or at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5.
Step 4: Go to your appointment
You must submit your passport or ID card application in person. Even applicants under 18 must appear in person.
Bring all the documents on your personal checklist. Print out the checklist and bring it with you.
If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.
Find out how much you will have to pay for a passport or ID card and which payment methods are accepted:
Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.
No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.
When do I have to hand in my old passport or ID card?
If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.
If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.
I have a residence permit or visa in my old passport, what should I do?
If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.
Step 5: Collect your passport or ID card or have it sent to you
You will receive an e-mail when your new passport or ID card is ready. You must collect your new document within 3 months or have it sent to you. After that, it will be destroyed.
On the page How long is the application process for a Dutch passport or ID card abroad you can read more about the processing time of a passport or ID card.
Finland
You can collect your new passport or ID card from the embassy in Helsinki. Make an appointment online to collect your passport or ID card.
First check which days our offices are closed.
Sweden
You can collect your new passport or ID card from the embassy in Stockholm on the following days:
- Monday: 09:00 – 09:30
- Wednesday: 09:00 – 09:30
You do not need to make an appointment but First check which days our offices are closed.
Poland
You can collect your new passport or ID card from the embassy in Warsaw on Mondays between 09:00 and 12:00. Send an email to war-ca@minbuza.nl to make an appointment.
First check which days our offices are closed.
Finland
You can have your new passport sent to you by registered post (Posti). You will need to pay the postage costs yourself.
It is normally not possible to have your new ID card sent to you. But double check this when you submit your application.
Sweden
If you have a Swedish driving licence or another Swedish form of identification, you can have your new passport or ID card sent to you. You will need to pay the postage costs yourself.
Poland
You can have your new passport sent to you by courier (TNT). To do this, you will need to pay courier costs when you submit your application.
It is normally not possible to have your new ID card sent to you. But double check this when you submit your application.
Contact
If you have any questions, please do not hesitate to contact us.