Checklist: Applying for a Schengen visa (entry visa) if your residence permit has been lost or has expired
Find out what documents you need in order to apply for a Schengen visa (entry visa) if your Dutch residence permit has been lost or has expired.
Important to know
- Arrive at your appointment well prepared. Choose your country of residence to find out how to apply for an entry visa.
- In most cases you must submit your application in person. This applies to babies and children too.
- If you have had your fingerprints taken for a Schengen visa in the past 5 years (59 months), someone else may submit your application for you. However, if your fingerprints were taken but not saved, you will need to appear in person to have them retaken.
- The Dutch Ministry of Foreign Affairs may request an interview or additional documents.
- You must sign this checklist at the appointment, declaring the following:
- you understand that you must submit all documents in order for your application to be processed
- you are aware that an incomplete application may be rejected and that your visa application fee will not be refunded
Personal documents
Bring: original document
You will need a completed and signed Schengen visa application form. Print the form and submit it with your other documents.
Bring: original document
You will need a valid travel document, such as a passport. Your travel document must meet the following requirements:
- it is no more than 10 years old
- it must have at least 2 empty visa pages
- it must be valid for at least 3 months after the date you intend to return to the Netherlands
- it must bear your signature
Bring: original document
You will need to submit a photo that meets Dutch requirements:
- colour photo
- no more than 6 months old
- 3.5cm by 4.5cm
- white or light-coloured background
Find out where you can have a photo that meets Dutch requirements taken outside the Netherlands
If you are applying for a visa through an external service provider, you do not need to submit a photo. A digital photo will be taken at your appointment.
Bring: original document and colour copy
If your residence permit has expired, you will need proof showing when you left the Netherlands or the Schengen area. For instance, a travel ticket or a stamp in your passport.
If your residence permit has been lost or stolen, you will need the following:
- proof that you reported this to the police
- your registration number (‘V number’) issued by the Immigration and Naturalisation Service (IND). You can find your V number on letters from the IND and the back of your residence permit.
Documents relating to your travel
Bring: colour copy of the document
You will need a reservation in your name for your travel to the Netherlands, or another document showing your travel plans. You do not need a paid travel ticket.
Documents relating to minors
If you are applying for a visa for a child under 18 who will be travelling without 1 or both of their parents or guardians, you will need the following documents:
Bring: original document and colour copy
- a recent extract of the child’s birth certificate
- a consent form signed by the parents or guardians not travelling with the minor
Bring: colour copy of the document
- a colour photocopy of a signed valid travel document (such as a passport) of the parents or guardians not travelling with the child
- if 1 of the parents or guardians has a valid Schengen visa: a colour photocopy of the biographical data page of their passport and of their valid Schengen visa. The biographical data page contains the passport holder’s details and photo
- if 1 of the parents or guardians has died: a photocopy of the death certificate of the deceased parent or guardian
- if a guardian has been appointed: a photocopy of official proof of guardianship
- if there is a court order in place: a photocopy of permission from the court for the minor to travel